Job Description

The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.

What you will be doing:
•    Answer and route incoming phone calls
•    Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication
•    Assist with collections and follow up on outstanding balances
•    Support payroll preparation and time entry review
•    Complete data entry tasks, including updating the sales journal and internal reports
•    Maintain filing systems (electronic and physical)
•    Perform general office duties including scanning, organizing documents, and mail handling
•    Ensure accuracy, attention to detail, and timely completion of tasks
•    Follow instructions, company policies, and administrative procedures
•    Assist team members with administrative support as needed

What you will need: 
•    1+ year of administrative, office assistant, or coordinator experience preferred
•    Basic computer proficiency (Microsoft Office)
•    Knowledge of A/P, billing, or payroll tasks preferred
•    Strong attention to detail and accuracy
•    Excellent communication and customer service skills
•    Ability to multitask, prioritize, and problem-solve
•    Reliable, punctual, and able to follow direction
•    Ability to work both independently and in a team environment

Job Tags

Full time, Work at office,

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